Job 3 van 5

2020-01-03

2020-03-03
EUR 20.00 HOUR

Office space is yours ! Let’s show your talent to assist lawyers and legal officers day-to-day tasks !

Assist in the accurate preparation of original legal documents and in the finalisation / administration of contractual documentation
Assist and ensure follow-up of all procedures both before and after signature of legal documents
Prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organisation
Handle notification of signatures, ensure electronic and paper archiving, store documents using electronic document management system
Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings, managing calendars
Prepare and follow-up purchase requests for consultancy
Prepare draft correspondence on various topics for the Division, including notes, reports, presentations
Verify data to be inserted in contractual documents and coordinate with other Directorates

You have a secondary level education
At least 3 years of relevant professional experience; experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
You have a very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware and Electronic Document Management tools
Effective skils in organising, coordinating and scheduling
Ability to establish clear procedures
Strong internpersonal and communication skills
Ability to support a team reliably and accurately
Flexibility, discretion and confidentialy
EITHER you have an excellent knowledge of French and a good knowledge of English OR you have a good knowledge of English and good German skills (advantage)

The position is a several-month temporary mission based in Kirchberg (for a European Institution)